Council Documents

The policies of the Village Council show the commitment of the Council towards effective governance.  They are reviewed annually and/or as there are legislative changes or recommendations on what is considered ‘good practice’.

Advice and guidance comes from:
National Association of Local Councils (NALC)
Society of Local Council Clerks (SLCC)
Sussex Association of Local Councils (SALC)
Joint Practitioners’ Advisory Group (JPAG)

Standing Orders
The Standing Orders cover the conduct and transaction of business at meetings of the Council (and any of its committees and sub committees).  They are regularly revised and updated to reflect legislative amendments. Standing Orders were adopted 01.02.2011, the most recent amendment was 06.02.18.

Financial Regulations
Adopted 6th February 2018 / amended 04/12/18
The Financial Regulations govern the conduct of the financial transactions of Ashurst Wood Village Council.

Terms of Reference for Committees
Terms of Reference provide information on the nature of the committee and the extent of its duties and/or powers which have been delegated.  Ashurst Wood Village Council currently has three committees:
Planning Committee
Finance and Administration Committee
Public Services Committee

Complaints Policy

Pre-Application meetings with Developers

Code of Conduct
Code of Conduct

Openness and Transparency on Personal Interests – a Guide for Councillors (DCLG)

Complaints against Village Council members under the Code of Conduct are dealt with by the Standards Committee of Mid Sussex District Council. Click here for more information.

Freedom of Information Act Publication Scheme
Training Statement of Intent

Grant Funding Policy Click for details.
click here for a grant application form

Document Retention Policy

DBS Policy

Risk Assessments (RA) are working documents and can also be accompanied with ‘control checks’ which are subsidiary to RAs for example the Office Control Checks. The Council’s RA is a general overview with individual RAs for specific risks. Copies of RAs are available on request from the Council Office.
Risk Assessment -General RA – last reviewed by the Council February 2018
Financial Risk Assessment (adopted 07.04.2015) The Financial RA is carried out annually, usually in October. For the latest Financial RA click here
Events template
Heath & Safety Policy

Youth Club Risk Assessment (see Youth Club pages for their policies)

Other documents:

Mourning Protocol
Community Resilience Plan